doctorate_process
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doctorate_process [2022/01/16 13:57] – Clarify: "Eidesstattliche Erklärung" as part of thesis or not Dimitri Bohlender | doctorate_process [2024/02/27 11:41] (current) – external edit 127.0.0.1 | ||
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===General points=== | ===General points=== | ||
* Do everything as early as possible. The people in the Office for Doctoral Studies (German: Promotionssekretariat) may or may not adjust to your (possibly tight) schedule, but it's generally not worth the risk. | * Do everything as early as possible. The people in the Office for Doctoral Studies (German: Promotionssekretariat) may or may not adjust to your (possibly tight) schedule, but it's generally not worth the risk. | ||
- | * The official process and its guidelines are a bit off from reality. Especially, you are officially only allowed to plan and schedule a date for your presentation and oral examination once the circulation of your thesis (incl. the reports of your examiners) has finished. However, this is probably too late or does not match the process you discussed with your Supervisor (most probably your professor). | + | * The official process and its guidelines are a bit off from reality. Especially, you are officially only allowed to plan and schedule a date for your presentation and oral examination once the circulation of your thesis (incl. the reports of your evaluators--" |
* There are official pre-prints that need to be used to register etc. your thesis. You can find them [[http:// | * There are official pre-prints that need to be used to register etc. your thesis. You can find them [[http:// | ||
* There is a LaTeX template for the required front-page of the written thesis, which can be downloaded [[http:// | * There is a LaTeX template for the required front-page of the written thesis, which can be downloaded [[http:// | ||
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The following information strives to achieve a //very concise// step-by-step description of the necessary actions to obtain your doctoral degree. The list of documents necessary for each step can be found in the checklist of the Office for Doctoral Studies. | The following information strives to achieve a //very concise// step-by-step description of the necessary actions to obtain your doctoral degree. The list of documents necessary for each step can be found in the checklist of the Office for Doctoral Studies. | ||
- | * **Step 0**: Get a **supervision commitment** (Betreuungszusage) from your supervisor (pre-print 4). This does not yet require a topic and can be done as early as the beginning of your PhD studies. | + | * **Step 0**: Get a **supervision commitment** (Betreuungszusage) from your supervisor (Preprint 3). This does not yet require a topic and can be done as early as the beginning of your PhD studies. |
* **Step 1**: (In any case, step 1 does require a thesis title/ topic. Thus, you can use a working title. The title given in Step 1 can be changed later.) See the checklist for details on the needed paperwork. | * **Step 1**: (In any case, step 1 does require a thesis title/ topic. Thus, you can use a working title. The title given in Step 1 can be changed later.) See the checklist for details on the needed paperwork. | ||
- | * Apply for registration and confirmation of your doctoral studies (pre-print | + | * Apply for registration and confirmation of your doctoral studies (Preprint |
* If you do your thesis externally and you do not get enrolled as a (PhD-)student at RWTH Aachen University you can use (pre-print2 //Antrag auf Prüfung der Zulassungsvoraussetzungen// | * If you do your thesis externally and you do not get enrolled as a (PhD-)student at RWTH Aachen University you can use (pre-print2 //Antrag auf Prüfung der Zulassungsvoraussetzungen// | ||
- | * **Step 2**: Talk to your supervisor to find at least a second evaluator. There can be more than two evaluators and there must be at least two evaluators. The first and the second evaluator may not be located at the same chair in Aachen (You have to take care that there is no power to direct between the evaluators (// | + | * **Step 2**: Talk to your supervisor to find at least a second evaluator. There can be more than two evaluators and there must be at least two evaluators. The first and the second evaluator may not be located at the same chair in Aachen (You have to take care that there is no power to direct between the evaluators (// |
* The dean will ask the head of CS for approval, and the head will ask your professor. So, make sure that your professor OK with the second evaluator before contacting the Office for Doctoral Studies. | * The dean will ask the head of CS for approval, and the head will ask your professor. So, make sure that your professor OK with the second evaluator before contacting the Office for Doctoral Studies. | ||
* **Step 3**: | * **Step 3**: | ||
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* Abstract (DE) | * Abstract (DE) | ||
* Statement what was your contribution to all already published papers | * Statement what was your contribution to all already published papers | ||
- | * You don't need to include the Eidesstattliche Versicherung (Statutory Declaration in Lieu of an Oath) at this point. | + | * A signed |
* On separate sheets of paper: | * On separate sheets of paper: | ||
* List of publications | * List of publications | ||
* Abstract (EN) | * Abstract (EN) | ||
* Abstract (DE) | * Abstract (DE) | ||
- | * CV (if you have a middle name, be sure to include your **full name** in the CV because the name on the certificate will be copied from here). Make sure to include your nationality in your CV, especially if you have a non-German name. | + | * CV (if you have a middle name, be sure to include your **full name** in the CV because the name on the certificate will be copied from here). Make sure to include your nationality in your CV. |
* A copy of your working contract (Arbeitsvertrag). Additionally, | * A copy of your working contract (Arbeitsvertrag). Additionally, | ||
* You will need at least three copies printed out — one for the dean's office, and two to mail to the evaluators. There is no need to bring them to the Promotionssekretariat, | * You will need at least three copies printed out — one for the dean's office, and two to mail to the evaluators. There is no need to bring them to the Promotionssekretariat, | ||
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* Even if your thesis is in English, you will need a German title. | * Even if your thesis is in English, you will need a German title. | ||
* **Step 4**: Time to wait. After the reports of your evaluators have arrived, your thesis circulates in the CS department to allow eventual objections by other professors. This (currently) requires either 3 weeks during lecture time and 5 weeks during lecture-free times. Check for updated regulations [[http:// | * **Step 4**: Time to wait. After the reports of your evaluators have arrived, your thesis circulates in the CS department to allow eventual objections by other professors. This (currently) requires either 3 weeks during lecture time and 5 weeks during lecture-free times. Check for updated regulations [[http:// | ||
+ | * Note following the observed process in summer 2023: The official correspondence by the Promotionssekretariat does not seem to " | ||
* **Step 5**: Think about a possible examination committee. The framing conditions are: | * **Step 5**: Think about a possible examination committee. The framing conditions are: | ||
* Your committee has to consist of | * Your committee has to consist of | ||
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* A chairperson | * A chairperson | ||
* The chairperson may not be in personal union one person with the examiner or with one of the evaluators | * The chairperson may not be in personal union one person with the examiner or with one of the evaluators | ||
- | * The chairperson has to be head of a chair or institute (Lehrstuhl). Being head of a research group (Lehr und Forschungsgebiet) is not sufficient! | + | * <del>The chairperson has to be head of a chair or institute (Lehrstuhl). Being head of a research group (Lehr und Forschungsgebiet) is not sufficient!</ |
* The subject of the examiner asking you for about 15 minutes needs to have a sufficient distance to your research focus. | * The subject of the examiner asking you for about 15 minutes needs to have a sufficient distance to your research focus. | ||
* Contact the Head of the CS department (< | * Contact the Head of the CS department (< | ||
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* Make sure that everyone in your committee knows the date and the room. Give a fool-proof description of how to get to the room. | * Make sure that everyone in your committee knows the date and the room. Give a fool-proof description of how to get to the room. | ||
* Special note for examinations since or during the Covid-19 pandemic: Special rules may apply for oral examinations and presentations. It may and may only be allowed to have an examination via video conference. In that case, all members of the examination committee must sign an additional form to agree that video needs to be enabled all times and that the examination needs to be repeated if one of them fails to reconnect. The recent regulations will be available at the [[https:// | * Special note for examinations since or during the Covid-19 pandemic: Special rules may apply for oral examinations and presentations. It may and may only be allowed to have an examination via video conference. In that case, all members of the examination committee must sign an additional form to agree that video needs to be enabled all times and that the examination needs to be repeated if one of them fails to reconnect. The recent regulations will be available at the [[https:// | ||
- | * **Step 7**: Rock your presentation and examination. It's a good idea to get your second | + | * **Step 7**: Rock your presentation and examination. It's a good idea to get your second |
- | * **Step 8**: Apply the changes required by the examiners | + | * **Step 8**: Apply the changes required by the evaluators |
- | * Make sure your thesis contains the official cover sheet (pre-print 6). | + | * Make sure your thesis contains the official cover sheet (pre-print 6) and also make sure that the official cover sheet is the first printed page inside the thesis. Your publisher might have different ideas here, but the Bib requires the first printed page to be the official cover sheet. |
* (02/2016) The main Bib recently changed the sentence, it should now say: “Diese Dissertation ist auf den Internetseiten der Universitätsbibliothek online verfügbar." | * (02/2016) The main Bib recently changed the sentence, it should now say: “Diese Dissertation ist auf den Internetseiten der Universitätsbibliothek online verfügbar." | ||
* Ensure that you have a list of relevant publications (e.g., at the end of the thesis) <-- needed for official copies: RWTH Bib, Informatics Bib, Office for Doctoral Studies | * Ensure that you have a list of relevant publications (e.g., at the end of the thesis) <-- needed for official copies: RWTH Bib, Informatics Bib, Office for Doctoral Studies | ||
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* Also, you may be able to choose between online publishing via the RWTH Bib, print publishing, and publishing via the publishing company that prints your thesis, for example, Shaker Verlag. These choices differ in the number of required printed versions of your thesis that you need to hand in. | * Also, you may be able to choose between online publishing via the RWTH Bib, print publishing, and publishing via the publishing company that prints your thesis, for example, Shaker Verlag. These choices differ in the number of required printed versions of your thesis that you need to hand in. | ||
* Depending on your choice there are different restrictions from e.g. the university' | * Depending on your choice there are different restrictions from e.g. the university' | ||
- | * Restriction from the bib: The printed version **must not** have a transparent (dust-)cover page. The titlepage | ||
* Contact the [[http:// | * Contact the [[http:// | ||
* You'll need to fill in the German title of your dissertation for the RWTH library as well (update: If your thesis is written in English, the German title is optional). | * You'll need to fill in the German title of your dissertation for the RWTH library as well (update: If your thesis is written in English, the German title is optional). |
doctorate_process.1642341427.txt.gz · Last modified: 2024/02/27 11:39 (external edit)